Vancouver Public Schools: Magnet School Accesses Real-Time Data with Online Enrollment

Location: Vancouver, WA
Website: District Website
Enrollment: 22,000+
Size: 36 schools

The Challenge

Vancouver Public Schools (VPS) was ready for a change in the management of their K-12 application and lottery process for the magnet programs available in their district. The current system was cumbersome and time-consuming for families and staff alike.

“Our program coordinators weren’t able to view application data in real time,” said Wendi Russell, District CTE Director. “Our district office staff would have to manually push out reports to them each week, which was tedious. We needed a better back-end data structure and analytics to manage the process and communicate with our families and students.”

The Solution

• Diagnose their current K-12 enrollment system’s deficiencies.
• Research student enrollment management platforms that could meet district needs.
• Implement SchoolMint Enroll as their new online student enrollment system.
• Manage student applications, data, and family communications through SchoolMint Enroll’s streamlined process.
• Provide instant feedback to students and families to engage and complete the process to allow them to find the right lottery placement.
• Use real-time data to guide current and future student enrollment decisions.

The Results

• Provided real-time access to K-12 applications and application statuses for parents and staff to make student enrollment decisions.
• Linked teacher and counselor recommendations to applications to ensure better placement for students.
• Monitored and tracked annual application trend data, in ways unable to prior, to make data-based decisions in real time and to plan for the future.
  

Improve your application and lottery process with the leading K-12 enrollment software.

SchoolMint Enroll is the premier student enrollment management system for schools and districts that are serious about creating efficient processes for themselves and easy experiences for families.

Our comprehensive enrollment management software provides functionality for managing:

• Student Applications
• Lottery and Placement
• New Student Registration
• Returning-Student Registration
• ECE, CTE, Virtual School, Transfers, Magnet Programs, etc.

Learn how SchoolMint Enroll can help you manage any enrollment need — applications, lottery, registration, and more.