Ross Valley School District

Location: San Anselmo, CA
Website: District Website
Enrollment: 2,100+
Size: 5 schools

Ross Valley School District (RVSD) in San Anselmo, California, serves approximately 2,100 elementary and middle school students.

This Bay Area district is focused on providing outstanding academics for all of its students as well as a service-oriented experience for its entire parent community.

The Challenge

To register new students and manage student documents, the district previously relied on a paper-based system which, over time, proved too time-intensive for parents and staff alike.

RVSD knew it needed a more efficient process.

“Our parents are tech-savvy, yet we were making them complete the registration process and fill out school forms in an old-school way,” said Marci Trahan, assistant superintendent of RVSD and 25-year veteran of the district. “We needed something faster and easier. We needed a way to automate these back-office operations so that our interactions with parents could be focused solely on more substantive topics.” 

RVSD began exploring online student registration software options to better serve its parents and to improve operations for its administrative staff.

The Solution

After researching multiple registration and re-registration systems, RVSD selected SchoolMint Enroll because of its ability to streamline all aspects of the student registration and form submission processes — as well as seamlessly integrate with the district’s student information system (SIS), Aeries.

SchoolMint’s mobile accessibility and customization features were also deciding factors for RVSD.

“We wanted it to be easier for families to fill out forms, add multiple children, and make updates each year without having to completely repeat the entire process again,” said Trahan. “SchoolMint provided us this flexibility.”

Additionally, with SchoolMint Enroll, the district can send parents and guardians reminders via email, voicemail, or text about pending deadlines and incomplete or incorrect registration entries.

The Results

Moving to an online K-12 student registration system is already saving parents valuable time, improving the district’s efficiency, and helping RVSD better track incoming registrations.

“With SchoolMint Enroll, our administrative assistants no longer have to enter anything in Google docs. It’s already online for them,” said Trahan. “Plus, it allows us to see which registrations are in progress, which is something we couldn’t do before. We’re able to reach out to parents who have started the process to hear whether they’re planning to complete registration and to offer them help if they need it.”

“SchoolMint continues our district’s ongoing efforts to be as service oriented, efficient, and accessible as possible,” said Trahan.

Improve your district enrollment processes with the leading registration software for schools.

SchoolMint Enroll is the premier student enrollment management system for schools and districts that are serious about creating efficient processes for themselves and easy experiences for families.

Our comprehensive enrollment management software provides functionality for managing:

• Student Applications
• Lottery and Placement
• New Student Registration
• Returning-Student Registration
• ECE, CTE, Virtual School, Transfers, Magnet Programs, etc.

Learn how SchoolMint Enroll can help you manage any enrollment need — applications, lottery, registration, and more.