Napa Valley Unified School District: Making Enrollment Easy and Accessible

How Napa Valley Unified School District made their enrollment process easier and more accessible for families.

Location: Napa, CA
Website: Napa Valley Unified School District
Enrollment: 16,958
Demographics: NCES Data

The Challenge

Napa Valley Unified School District takes pride in providing a plethora of educational programs and opportunities for its students to help them explore their interests and prepare them to be college and career ready.

With an open enrollment policy allowing students to apply to schools and programs other than their school of residence and a large volume of applications to consider each year, Napa Valley Unified School District found it necessary to upgrade to a new system that would manage all of their enrollment needs.

The Solution

• Identify an online enrollment management system that adequately meets the district’s specific enrollment needs.
• Integrate and manage student data in one place and bring the paper processes online to streamline the enrollment process.
• Provide parents with greater accessibility to apply to programs for their students and receive real-time updates about placement and status.
• Use up-to-date student information to make data-based enrollment determinations and help drive future decisions to provide the best placements for students in the district.

The Results

• Integrated the student data information system already used by the district to make the application process faster, easier, and less error-prone.
• Removed time consuming data entry and verification for administrators.
• Added a mobile component to their enrollment system, to allow parents to submit and manage applications from their smartphone or table, to make the process as accessible to all families as possible.
• Used the system communication component to create instant communications with parents and keep them informed of enrollment decisions.