A San Antonio Charter Network: Enrollment at Scale With Transparent, Auditable Lotteries

Summary

A San Antonio charter network partnered with SchoolMint to scale from a single legacy microsite to district-wide enrollment across eight programs. SchoolMint Enroll helped replace paper lotteries with electronic workflows, improve family communications, and track applicants through enrollment as demand surged.

The partnership helped the San Antonio charter network smoothly scale despite dramatic growth from 200 to 3200 enrollments and from 682 to 2581 annual applications.

The Opportunity 

A San Antonio charter network needed to grow enrollment capacity while handling rapidly rising application volume and maintaining compliant, family-friendly processes. Manual and paper-based lottery workflows limited transparency, slowed response times, and strained staff across expanding campuses.

Starting in 2018, the San Antonio charter network used a legacy microsite to support enrollment of about 200 students. As the organization expanded to eight locations and scaled toward 3,200 seats, application volume climbed from 682 in 2018 to more than 7,000 by 2023.

The team needed a unified system to manage applications and lotteries, attract best-fit students, and create a seamless place to communicate with families while reducing response time for both admins and parents.

The Solution

SchoolMint Enroll and CRM support the San Antonio charter network with district-wide recruitment and enrollment.

• Electronic applications and lotteries replace paper processes with auditable workflows.
• CRM recruiting nurtures prospects and tracks applicant journey through enrollment.
• Centralized communications improve family experience and reduce response time.
• Multi-user access supports 20+ staff managing enrollment across programs.

The Results 

• 200 → 3,200 enrollment capacity scaled from single site to districtwide.
• 944% increase in applications 
• 8 programs and 20+ users supported across the charter network enrollment.

Improve your charter organization’s enrollment processes with the leading K-12 enrollment software.

SchoolMint Enroll is the premier student enrollment management system for charter organizations that are serious about creating efficient processes for themselves and easy experiences for families.

Our comprehensive enrollment management software provides functionality for:

• Student Recruitment
• Application Management
• Lottery and Placement
• Registration and SIS Sync
• ECE, CTE, Virtual School, Transfers, Magnet Programs, etc.

Check out the self-guided walkthrough to see the platform in action for yourself.