Union Hill School District: From Months to Minutes: How Union Hill Regained Staff’s Precious Time

Location: Grass Valley, CA
Website: District Website
Enrollment: 700+
Size: 1 school

The Challenge

Needing a designated staff member solely to focus on entering student application and enrollment data for months at a time, Union Hill was beginning to feel the burden of their time- and resource-consuming enrollment process.

Relying on paper forms was becoming outdated and endless — as well as unhelpful in obtaining the data needed to better serve students and families.

The Solution

• Identify student enrollment process deficiencies and research solutions, eventually finding SchoolMint Enroll.
• Manage data and processes through the use of an online enrollment system (SchoolMint Enroll) that could manage all components of the enrollment process, including applications and student registration.
• Effectively communicate with families through each step to accelerate enrollment process.
• Use real-time student enrollment data to guide current and future strategic student enrollment decisions.

The Results

• With an online system like SchoolMint Enroll, families could submit applications, upload documents, accept offers, and complete registration packets all from their mobile phone.
• Data was captured instantly in the admin dashboards, no longer necessitating manual data entry.
• With more descriptive and updated data as well as features within SchoolMint Enroll’s registration and re-registration functionality, the district could easily identify students with special needs, such as students with IEPs, severe allergies, or even custody issues — long before the first week of school.
• Increased parent communication. Up-to-date information provides new opportunities for connection and engagement with families.
• Real-time data to help with projected enrollment and move students through the process faster and get on waitlists sooner.
• Kept operational costs down and student enrollment numbers sustainable.

Improve your application and lottery process with the leading K-12 enrollment software.

SchoolMint Enroll is the premier student enrollment management system for schools and districts that are serious about creating efficient processes for themselves and easy experiences for families.

Our comprehensive enrollment management software provides functionality for managing:

• Student Applications
• Lottery and Placement
• New Student Registration
• Returning-Student Registration
• ECE, CTE, Virtual School, Transfers, Magnet Programs, etc.

Learn how SchoolMint Enroll can help you manage any enrollment need — applications, lottery, registration, and more.