Large District Choice Enrollment: Managing 100K+ Applications Without Adding Headcount

A large Florida district uses SchoolMint to manage year-round neighborhood, transfer, and magnet applications at massive scale.

With SchoolFinder, SchoolMint Enroll, SchoolMint Insights, and SIS integration, the district improved visibility, supported multilingual families, and processed rising application volume without adding staff.

The Opportunity

The district faced enrollment decline and budget pressure, making efficiency critical. It needed one unified system to manage complex choice and lottery workflows, support multilingual families, and process growing demand without increasing headcount.

The district runs choice at extreme scale across hundreds of schools and thousands of programs, with multiple lottery types and priority rules.

Applications are open year-round for neighborhood and transfers, while many magnet processes run annually and include priorities like employees, siblings, and military preference.

With application volume increasing, the district needed better workflow control, visibility, and consistent communication — without expanding staffing in a difficult budget environment.

The Solution

SchoolMint supports centralized choice enrollment with integrated discovery, workflows, and insights.

• SchoolFinder and SchoolMint Enroll manage applications, transfers, magnets, and lotteries.
• SchoolMint Insights tracks searches and where families land to improve visibility.
• Customizations integrate with the district SIS for smoother data workflows.
• Multilingual experience supports Spanish and Haitian-Creole family engagement.

The Results

• 116,000+ applications processed for 25–26 across choice workflows.
• 34.8% application increase year-over-year without adding headcount.
• 1 staff member runs lotteries across the district centrally.

Improve your district’s enrollment process with the leading K-12 enrollment software.

SchoolMint Enroll is the premier student enrollment management system for school districts that are serious about creating efficient processes for themselves and easy experiences for families.

Our comprehensive enrollment management software provides functionality for:

• Student Recruitment
• Application Management
• Lottery and Placement
• Registration and SIS Sync
• ECE, CTE, Virtual School, Transfers, Magnet Programs, etc.

Check out the self-guided walkthrough to see the platform in action for yourself.