Location: Durham, NC
Website: District Website
Enrollment: 31,000+
Size: 56 schools
The Challenge
Offering a variety of magnet schools and programs within the district, Durham Public Schools strives to provide diverse learning opportunities to meet student interests and promote academic achievement — but managing the enrollment process for so many schools and magnet programs poses a challenge.
The district needed a K-12 student enrollment software that would allow them to not only manage the enrollment process effectively and fairly but also ensure the district was making effective use of their facilities.
The Solution
- Identify deficiencies in the district’s current student enrollment management process deficiencies as well as district gaps regarding family needs.
- Find an online enrollment system that would provide better access to enrollment and reduce time and cost burdens.
- Implement the student admissions software, SchoolMint Enroll, to efficiently process applications, run multiple student lotteries, and assign accurate student placements.
- Maintain open lines of communication with families throughout each step of the district’s online enrollment process.
- Use lottery and enrollment management data to guide future decisions for special programs in the district.
The Results
- Provided families with an easy-to-use K-12 student application system, SchoolMint Enroll, which allowed families to submit applications from anywhere at any time — including from a smartphone or tablet — to ensure equitable enrollment access.
- Decreased the amount of time to fill out student applications by using student information integration (SIS) for students already in the district’s existing SIS.
- Created an online enrollment system for transfer applications, allowing parents to complete this piece of the process online as well.
- Communicated effectively with parents and families by providing information (such as appeals or approval/denial letters) through the SchoolMint Enroll application and lottery system, ensuring up-to-date information.
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