School enrollment is often a time-consuming and intensive process for both parents and schools, especially when students are enrolling for the first time. But it doesn’t have to be.
As you look toward next year’s enrollment cycle, you have a great opportunity to get ahead of the game and plan improvements to your enrollment packet.
Enrollment is one of the first experiences parents and guardians will have with your school, so it’s always good to get started on a positive note.
With that in mind, we’d like to share five helpful tips that your charter or district school can use to build an enrollment packet that is both user-friendly for families to complete and easy for staff to manage — making the process streamlined and worry-free for everyone.
Rather than sorting through piles of paper and requiring parents to fill out endless forms and stand in line at the district office, consider taking your enrollment packet online and making it mobile-friendly. There are many benefits to doing so.
With an online enrollment system like SchoolMint Enroll, parents and guardian won’t have to re-enter the same information multiple times in the same packet, such as:
This saves time and reduces the likelihood of data-entry errors.
To avoid processing incomplete or partially complete packets, you can also set up your online enrollment packet to require that certain forms must be included before the packet can be submitted:
If you go digital, you can take your enrollment process to the next level by integrating it with your SIS.
That way, once the student is enrolled and registered, you can instantly create a record for them in the SIS.
This also cuts down on data-entry errors and saves staff time that would otherwise be wasted manually creating new records in the SIS. What’s more, by using an online enrollment system (like SchoolMint Enroll), you have access to real-time analytics that show you how enrollment is shaping up as packets are being received.
As you’re creating your enrollment packet, make sure it’s:
Your packet should be as comprehensive and easy-to-understand as possible so that families don’t have to email or call you with questions about how to proceed.
SchoolMint Enroll can be helpful for this purpose because it allows parents and guardians to auto-fill fields that are requested in multiple forms, making it unnecessary for them to re-enter the same information over and over again.
When wrapping up your enrollment packet, provide a complete checklist that families can review either online or offline to make sure they have submitted all the required forms and any related documents.
If you plan on welcoming students from families whose first language is not English, consider making your enrollment package available in their native languages.
If you are considering adopting such a system, make that sure that it offers support for the languages you require.
If you collect payments or fees at the time of enrollment, consider streamlining that process by taking it digital as well.
Online enrollment systems like SchoolMint Enroll can accept payment via a variety of convenient methods, ensuring that fees are collected in a timely matter and reducing the staff time that would otherwise be required to manually administer this part of enrollment.
As you’re preparing your enrollment packet, make sure your materials clearly state what parents and guardians can expect as they prepare and submit their packet and then wait to hear back on the status of their child’s application.
If you have a waitlist or a lottery, for example, be sure to detail exactly how it works so that families know how to navigate that part of the process, should they need to do so.
Throughout your packet, make sure to prominently list the appropriate support contact information, whether that is via email or phone or both, so that families know where they can get help.
SchoolMint Enroll is the premier student enrollment management system for schools and districts that are serious about creating efficient processes for themselves and easy experiences for families.